One trap of church communication is to focus so much on communicating with our church and community that we neglect clear communication with our staff team.
While staff members may not need to know every event or detail, it is wise to give periodic updates about your church calendar. This helps prevent silos and gives leaders an idea of what’s happening outside their ministry area.
Here are two easy ideas to help your staff have better internal communication.
1. Create a Monthly Staff Update
I started putting together a monthly update email. I call it “Staff Sync” because the goal is to keep our staff in sync for the month. (See how I did that?) I send it out at the first staff meeting of the month. You can pass it out or email it, depending on what’s best for your staff. This could vary depending on your staff size.
This is pretty high level and gives key dates about upcoming events, sermon series and it has a section directly related to staff items. You can also add fun stuff like staff birthdays and trivia questions. Some months contain more information than others. I always add a reminder about making sure all communication requests are submitted by the necessary dates.
2. Make your communication plan available.
We use Google Drive to share and store files. You can use a tool like Google Drive or Dropbox to upload your communication plan and make it available to your team. This allows them to see what’s coming up and how it’s going to be communicated. I update the plan directly through Google Drive so it stays current. The plan includes the church-wide calendar and a communication outline for each week.
There you have it! Two easy ways to have better staff communication.
What about you? How do you keep your staff updated?