I’m an Asana fan. I use it for my weekly to do’s and to manage projects for our church . Sermon series are a major project that happen several times a year. To help me stay on track and make sure all the pieces for our series come together, I use a project template.
Here’s how it works.
Typically after a series planning meeting or talking with a our Lead Pastor, I’ll go into Asana and copy the project template from a previous series. The project is divided into sections based on the major things that go into a pulling off a series like design and graphics, promotions and then post-series tasks. I like to add a section that covers the marketing materials, just to make sure I have everything covered.
First, I’ll map out the timeline for design and graphics. Typically, we run a 4-6 week timeline, depending on the series and how much marketing will go into it. I’ll add dates for when the initial design concept is due and how long we have for feedback and edits. After the design work is done, I’ll upload it into Google Drive and begin ordering any of the print or marketing materials.
Tip: Begin with the end date and work backward to establish your due dates for tasks.
Promotions and marketing varies for each series. Usually our staple promotions will be social media graphics, eNews/bulletin and invite cards. For a longer series or one that is geared toward reaching our community, we may add a mailer or a video, too.
In this section, I outline the promotions timeline. We’ll promote a series 2 to 4 weeks out from the start date.
Finally, I create a post-series section. This is where I mark tasks that I’ll need to do after the series launches, like update web links and banners with the series page.
There you go! That’s how you can use Asana to map out your next sermon series.
What about you? What tool do you use for sermon series planning?